Intersoft ERP: Formerly known as INTERAC ERP
The Problem:
Managing Subcontractors Can Be Chaotic
Struggling to keep track of subcontractors, costs, and deadlines can lead to:
01
Lack of visibility into subcontractor performance, schedules, and costs.
02
Manual tracking of subcontractor invoices, leading to errors and delayed payments.
03
Inconsistent subcontractor compliance with contracts, insurance, and safety regulations.
04
Difficulty managing multiple projects with various subcontractors across different locations.
05
Risk of budget overruns due to poor tracking of subcontractor costs and billing discrepancies.
The Problem:
Managing Subcontractors Can Be Chaotic
Struggling to keep track of subcontractors, costs, and deadlines can lead to:
Lack of visibility into subcontractor performance, schedules, and costs.
Manual tracking of subcontractor invoices, leading to errors and delayed payments.
Inconsistent subcontractor compliance with contracts, insurance, and safety regulations.
Difficulty managing multiple projects with various subcontractors across different locations.
Risk of budget overruns due to poor tracking of subcontractor costs and billing discrepancies.
Key Features of Subcontractor Control
Complete Control Over Your Subcontractor Management Process
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Subcontractor Performance Tracking
Monitor and evaluate subcontractor performance across multiple jobs and projects with real-time updates and historical data.
Automated Contract Management
Store and manage subcontractor contracts, including payment terms, deliverables, and deadlines, in a central system.
Invoice Verification
Automatically match subcontractor invoices to purchase orders, contracts, and work completed to ensure accuracy.
Payment Scheduling
Automate payment schedules and track payment history to keep subcontractor payments on track and avoid delays.
Time Tracking
Track subcontractor hours directly, whether on-site or remotely, ensuring accurate billing and job costing.
Compliance Tracking
Ensure subcontractors meet required compliance standards by automatically tracking certifications, insurance, and safety records.
How It Works
Streamlined Subcontractor Management from Contract to Payment
Add Subcontractors
Input subcontractor details, including contract terms, rates, and insurance information, into the system.
Track Performance
Monitor subcontractor performance by tracking time, costs, and job progress in real-time.
Generate and Approve Invoices
Automatically match subcontractor invoices to contracts and work completed to ensure billing accuracy.
Schedule Payments
Set up payment schedules for subcontractors based on milestones or contract terms.
Monitor Compliance
Keep track of subcontractor certifications, insurance, and safety records, with automated reminders for renewals.
Integrate with Job Costing
Link subcontractor costs to project budgets and job costing, ensuring accurate tracking of all expenses.
Benefits Overview
Gain Control, Improve Efficiency, and Reduce Risks
Simplify Subcontractor Management
Automate and centralize all subcontractor information, performance tracking, and invoicing in one place.
Accurate Invoicing and Payments
Ensure accurate payments by automatically verifying invoices against contracts, work completed, and payment schedules.
Avoid Delays
Track subcontractor deadlines and performance to ensure timely completion of projects.
Improve Compliance
Automatically track subcontractor insurance, licenses, and certifications to ensure regulatory compliance.
Increase Project Visibility
Gain real-time insights into subcontractor costs, performance, and progress to prevent budget overruns and delays.
Module Integrations
Fully Integrated with Your Existing Systems
Connected Modules:
Job Cost
Directly link subcontractor costs to job and project budgets for real-time financial tracking.
Accounts Payable
Sync subcontractor invoices with accounts payable for seamless payment processing.
Inventory
Track materials used by subcontractors and apply costs to job budgets.
Payroll
Link subcontractor labor costs with payroll for accurate and timely payments.
Document Manager
Store and manage all subcontractor-related documents in a secure, centralized location.
Use Cases by Industry
Subcontractor Control for Every Industry
Field Services
Monitor the performance of subcontractors providing installation, repair, or maintenance services.
Engineering & Design
Manage subcontractors working on design or engineering projects, tracking performance and ensuring that deadlines and contracts are met.
Construction
Manage multiple subcontractors working on various parts of a construction project, ensuring that invoices and contracts are accurately tracked.
Manufacturing
Track outsourced manufacturing tasks and ensure compliance with contracts and performance expectations.
Public Works
Ensure subcontractors working on government or public sector projects meet compliance and performance standards.
Facilities Management
Coordinate subcontractors handling cleaning, maintenance, security, and other services across multiple properties while ensuring contract compliance and service quality.