Intersoft ERP: Formerly known as INTERAC ERP
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The Problem:
Disconnected and Inconsistent Purchasing
If you're still relying on spreadsheets, paper forms, or email chains to manage purchase orders, you're likely facing common issues such as:
01
Poor insight into who’s buying what, from which vendors, and for which projects.
02
Unauthorized or duplicate purchases that inflate costs and create accounting confusion.
03
Slow, manual sign-offs delay procurement and disrupt project timelines.
04
Manual input leads to mismatched POs, receipts, and vendor invoices.
05
No centralized history of vendor performance, pricing, or terms.
Key Features of Intersoft ERP Purchase Order
Smart Purchasing from Request to Receipt
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Custom PO Templates
Quickly generate consistent POs using pre-built templates for commonly ordered items or vendors.
Real-Time Budget Checks
Prevent overspending by automatically verifying purchase requests against job, department, or company-wide budgets.
Line Item Management
Add detailed item data including pricing, quantity, descriptions, GL codes, and job allocations all in one place.
Vendor Database Integration
Access vendor contact details, payment terms, order history, and performance ratings directly within the PO system.
Receipts & Invoice Matching
Match each PO with received goods and vendor invoices to prevent overbilling and ensure payment accuracy.
Audit Trails & Status Tracking
View full PO history with status updates, user activity logs, and approval timestamps for accountability.
How It Works
From Requisition to Receipt—Without the Headaches
Create a PO
Start from a saved template or build from scratch, selecting vendor, items, quantities, and codes.
Budget & Approval Check
System checks request against available budget and routes it through the appropriate approval chain.
Issue PO to Vendor
Send directly via email or print a copy for distribution—no need for external systems.
Receive Goods
Record incoming shipments or deliveries, linking them to the PO to begin the invoicing process.
Close PO or Flag Discrepancies
Mark complete when fully received or flag any issues for review and resolution.
Benefits Overview
Fast, Controlled, and Transparent Purchasing
Prevent Duplicate Purchases
Eliminate rogue or duplicate purchases
Accelerate Approvals
Speed up procurement with automated approvals
Enhance Spend Visibility
Improve visibility of committed spending
Standardize Vendor Processes
Prevent errors with vendor templates and item histories
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Ensure Compliance
Maintain compliance with audit-ready records
Streamline Payment Matching
Match PO, receiving, and invoicing for accurate payments
Module Integrations
A Connected Purchasing Ecosystem
Connected Modules:
Accounts Payable
Match POs with vendor invoices to ensure accurate and timely payments.
Inventory
Update item quantities and warehouse data as goods are received.
General Ledger
Automatically post committed costs and accruals for financial accuracy.
Job Cost
Assign purchases to specific jobs or cost codes for precise job costing.
Report Manager
Generate reports for vendor performance, PO history, and audit reviews.
Use Cases by Industry
Flexible Enough for Any Industry
Construction
Tie materials to job codes, control subcontractor purchases
Manufacturing
Track raw materials and vendor performance
Retail & Franchise
Centralize multi-location ordering
Healthcare
Monitor medical supplies and budget adherence
Public Accounting
Manage internal procurement for multiple clients or departments